Payments efficiency through automation

About BlueOptima

BlueOptima (https://www.blueoptima.com/) provides a market-leading strategic benchmark to monitor software development productivity, quality, and cost to optimise the efficiency of software development investments. The underlying principles in understanding how to measure developer Coding Effort began at Cambridge University in 2001. Blue Optima made the leap from research to providing an essential research solution when it was introduced as a SaaS service in 2009 with an algorithm that helps improve developer efficiency. Today, Industry leaders that have implemented BlueOptima’s SaaS analytics are leveraging the insights provided to derive dramatic software development cost savings.BlueOptima delivers a range of benefits throughout the software development process, from keeping project estimation and development on track, to vendor selection as well as skill improvement of software developers.

The challenge

As the company scaled, outsourcing of its software development function overseas became an attractive option. Maintaining good relations with overseas developers and retaining this talent was fundamental to the growth and overall efficiency.

Blue Optima’s requirement to pay out in exotic currencies (Indian Rupee and Mexican Peso) unearthed some inefficiencies in the current payments process. Developers had to be paid on time in India using local currency and the business also had to make intercompany money transfers to its facility in Mexico.

Making 80 payments per month proved to be a time-consuming task given that each payment was manually keyed, approved and processed.

Added to this, the complex nature of exotic currency delivery meant that some payments were returned due to regulatory and compliance issues around delivery to certain countries. Furthermore, the manual nature of keying data could also result in errors, adding to a longer payment cycle.

The business was keen to make the international payments process more efficient.

“Our finance staff were spending 13 hours per month processing payments—we needed a system to streamline and automate in order reduce time spent on manual processes.”

The solution

Fexco was recommended to BlueOptima for its proficiency in delivering complex, exotic payments. BlueOptima was also drawn to Fexco’s ‘innovative payments technology supported by real people’ tagline, as easy access to support was also a deciding factor in its choice of payments provider.

“Fexco’s collaborative team-based support ensures BlueOptima’s payments are processed efficiently with very few human touchpoints. This has greatly increased efficiency, reducing the time spent processing payments to a matter of minutes each month instead of hours.”

Before Fexco, the finance team were manually keying data and chasing down approvals for outgoing payments. Fexco’s automation-focused cloud platform enables the business to achieve a straight-through processing rate of over 99% for its international payments. Considering the industry standard is just 94%, the improvements were obvious.

Today the finance team now has more time to add strategic value to the business. The added efficiency with financial data management has also been beneficial. Fexco’s payments reports provide insights into cash flow and give management the data necessary for budgeting and auditing purposes.

The benefits

  • Swift error-free delivery of Indian Rupee and Mexican peso
  • Reduced time spent on manual payments to minutes per month
  • Automation means staff can focus on more value add tasks
  • Faster payment cycles due to +99% straight-through processing rate.

The manual burden on our team has been reduced greatly because of our partnership with Fexco. We are now using exotic currencies to pay overseas developers as if we are paying locally. This has enhanced relations with our team of developers overseas as payments are always on time. Any issues are swiftly dealt with by an easily accessible team of payments professionals.

Finance Analyst, BlueOptima